A Letter of Invitation is a proof that your paper submission and registration application are accepted by the conference committee board. It will be stated in English and may help with your visa application. However, it does not guarantee you a visa.
Invitation letters will only be issued once your registration and payment have been completed.
Invitation letters will be sent by e-mail.
In order to request an invitation letter, just e-mail us with the following data:
For those who require a visa, please note that the Organizing Committee has no control over the visa application process, or the decision of the visa adjudicator in the embassy or consulate. The conference cannot be responsible for actual visa issuances. The process length varies from individuals, you’re strongly advised to start your application as soon as you can.
Should your application be denied, We cannot change the decision of the Ministry of Foreign Affairs, nor will we engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant.
Address: 330-0081 Saitama, Saitama, 3－2 Shintoshin, Chuoku, Saitamashi, Saitama, Japan
Hotel Rafre Saitama is located a 10-minute walk from Saitama-Shintoshin Station. Saitama Super Arena is a 15-minute walk away. Free WiFi is provided in all rooms. Private parking is available at an additional cost.
Featuring city views, all rooms are carpeted and decorated with earth-tone colours. The rooms come with air conditioning, an electric kettle, a refrigerator and a flat-screen TV with satellite channels. The private bathroom includes a bath, shower, high-tech toilet and free toiletries.
Free luggage storage is available at the 24-hour front desk. There is a drinks vending machine on site. A hot springs bath, sauna and swimming pool are available at an extra charge.
A Japanese and Western buffet spread is provided for breakfast. The property features 3 on-site restaurants where Japanese and Chines cuisine are served.